Planning an effective virtual corporate event?
You may be apprehensive when planning virtual or hybrid events due to many tech platforms, issues to consider, and many methods to engage the audience. But whether you’re hosting your first virtual event or crafting a hybrid event to replace a trade show, we can bring the Iron Peacock effect to your next gathering!
Virtual events have the same characteristics as in-person events— an agenda, place, time, participants, and content. You set goals and objectives and forecast results just as you would with any business event.
But in the virtual event world, the relationship is everything.
Suppose you can craft a compelling journey for the attendee that has visible innovation, speaks the attendee’s language, and sings with authentic care and communication. In that case, you will have their attention for the event. Our strategy is to help you connect with your participants before the event begins and strengthen that connection throughout and after. After reviewing the 50+ virtual conference platforms, we’ll help you find your best solution and slay your meeting objectives in the virtual meeting space.
We Assist You With
Strategy — Creating goals and planning for ROI. Whether you need a virtual expo, hybrid event, or a company-wide meeting, we understand your needs and how to strategize.
Design — Managing all details from registration and advertising to technology and follow-up. Keynotes, product demos, team collaboration, one-on-one live meetings, and on-demand learning require very different delivery in the digital environment.
Platform — Guiding you through virtual platforms to determine the best digital technology to deliver.
Micro-site Creation — Helping you find a solid A/V tech or e-learning expert. We will ensure that every piece of the event works together seamlessly.
Live/pre-recorded production — Assisting speakers in preparing for the event or providing MC options.
Engagement activities —Managing appointments, networking, polls, chat, and breakout sessions.
Day of Event — Assisting you in real-time with A/V, social media, and tech teams.
ROI Analysis — Gauging and reporting measurements of the event’s investment return.
Overcoming Virtual Event Challenges
The main challenge with virtual events vs. physical events is engaging the audience. Your tactics to improve engagement will strengthen your planning process for events across the board! Your chosen technology should provide a smooth, intuitive event experience. Your digital event content has to be delivered — holding the participant’s attention span and keeping the enticing distractions of emails and phones at bay. Your content must connect.
While some challenges do exist, virtual and hybrid events have many benefits. When your virtual event reduces costs, allows you to share information quickly, frees you to interact from any location, and grows your audience potential, it becomes a serious contender for future solutions.
By creating ongoing engagement for the attendees, you can keep the communication channels and effects of the event moving for days and weeks after initial contact.
By streamlining the event vendors to include event management, graphics, communications specialists, A/V, and tech teams, you’ll find a more straightforward approach to some of your most extensive event needs.
Working with Iron Peacock Events on a virtual or hybrid business event or meeting.
The leap into the virtual events world doesn’t have to be intimidating! We bring our clients the most streamlined, effective event planning experience. As we continue to see these events moving forward, we offer a dedicated team effort to develop online events that deliver!
Let’s grow your business and engage your attendees together.
